The City Council welcomes written and oral comments from the public at regular City Council meetings. To submit comments, you must complete the following form(s):
Hear Visitors and Public Hearing Sign-Up Form - PDF
Users should download the form, complete it in Adobe Acrobat Reader, save, and then submit the form to firstname.lastname@example.org.
Group Sign-Up for Hear Visitors and Public Hearing
A group of five or more may register at the Office of the City Secretary by 5:30 PM on the day of the meeting and designate representative to speak for 10 minutes on their behalf.
Rules for Public Comments:
The City has a separate form for groups which is held in the City Secretary’s Office until it is presented to the Mayor at the City Council Meeting.The form must be signed and completed in the Office of the City Secretary by 5:30 PM on the day of the meeting. The group representative must have a minimum of 4 signers, in addition to the group’s representative, in attendance when they are called upon at the meeting. The group representative may start the signature process after the meeting agenda is posted so that all signatures have been gathered before the meeting day, but they still must be in attendance when the representative is called at the meeting. All signers of the group form may not speak individually during Hear Visitors or on the item which they have elected a representative.
The City Council welcomes written and oral comments from the public at regular meetings. Individuals wishing to speak must sign in at the City Secretary’s Office at City Hall during regular business hours, or 15 minutes prior to the start of the regular meeting. Speakers who have not registered may be allowed to speak at the discretion of the presiding officer and must register with the City Secretary afterward. Each speaker may speak once at Hear Visitors and once per Public Hearing. A 3 minute time limit is strictly enforced. Time cannot be transferred; when a speaker yields the floor they waive their remaining time.
Written Comments / Handouts / Electronic Presentations / Video / Audio / PowerPoint:
Individuals may use the comment sheets provided in the City Secretary’s Office at City Hall. Comment sheets submitted to the City Secretary 15 minutes prior to the start of the regular meeting will be copied and distributed to the Council Members. An individual who wishes to submit other written material should submit 10 copies to the City Secretary for distribution to Council Members and senior staff. Individuals wishing to provide a PowerPoint, audio, video, or other electronic presentation must submit the presentation to the City Secretary’s office no later than noon the day of the meeting. This will allow staff time to review the file for security and the content to determine appropriateness for display at a public meeting.
The Hear Visitors section is set aside during Regular Meetings in order to give the public the opportunity to speak on City-related matters not covered by the agenda. By law, the Council may not engage in dialog about items not listed on the agenda. Inquiries of this nature will either be directed to the Staff or placed on a future agenda for Council consideration.
Consent and Regular Agenda Items:
An item on the Consent or Regular Agenda may be spoken to with the permission of the presiding officer. A form should be completed and provided to the City Secretary 15 minutes before the start of the regular meeting, and the presiding officer will be notified that there is a request for comment on that item. All rules for the Hear Visitors and Public Hearing sections apply.
This section is set aside for comment on a particular item. After a Public Hearing is closed, there shall be no additional public comments. If Council needs additional information from the general public, some limited comments may be allowed at the discretion of the presiding officer.
Rules for Speakers:
1. Members of the public may address the City Council at the following times during a meeting:
• Hear Visitors, if such a period is on the agenda for the meeting.
• Public Hearing on an agenda item.
• Consent and Regular Agenda items with the permission of the presiding officer.
• Work Shop Agenda items with the permission of the presiding officer.
2. Speakers must state their name and neighborhood or city for the record.
3. Speakers must address all comments and questions to the presiding officer.
4. Speakers must limit their comments to three minutes.
5. Speakers may not employ tactics of defamation, intimidation, personal affronts, profanity, or threats of violence.