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Rental Registration License

FORMS
Rental Registration - Single Property
Rental Registration - Multiple Properties
Rental Registration Privacy Form
ONLINE REGISTRATION
eTRAKiT
DOWNLOADS
Ordinance (PDF)
To register online, users can access a secure site called eTRAKiT, which is accessible only through the City of College Station website: www.cstx.gov/rentalregistration. Complete the rental registration license form and pay the fee of $15 per building.

If you experience any issues while trying to submit a Rental Registration License online or need help setting up an eTRAKiT user account, please email rentalregistration@cstx.gov or call 979-764-6363.

FIRST TIME USERS - HOW TO USE eTRAKiT
For Property Owners registering their property with the Rental Registration License Program for the FIRST TIME, please do the following:

  • In the black bar at the top of the eTRAKiT screen, change the "Registered User" pull-down to "Public," then click on "Setup An Account." Please note that you need to set up a PUBLIC account, not a Registered User account. Set up your account with username and password; you will receive email confirmation. Then go to eTRAKiT and log in to your Public account.
  • On the Dashboard, go to Licenses, and Apply for New License.
  • Follow the steps and enter all required information. "Type" is Rental Registration. "Licensee Name" is YOUR name or LLC. Continue through all screens. Under "Additional Information," hover over the "?" for a definition of each item.
  • If you do not live in College Station, you are required by City Ordinance to have a local contact within 30 miles of College Station City Hall. If you do not provide a local contact when creating a license, we cannot approve and activate your rental license until you provide the required information.
  • The license fee is $15 per building. You may pat with Visa, MasterCard, or Discover.

RETURNING USERS
Rental Registration Licenses no longer need to be renewed every year.

  • However, if you no longer own a property, or if your contact information or the local contact's information has changed, you are required to notify us in writing (email is ok) within 30 days of the change. You cannot edit this information in eTRAKiT. Please DO NOT create a new license for a property if you have an existing Rental Registration License and just need to change contact information - you will be charged $15 for the new license.
  • If you have acquired rental properties that are not yet registered, follow the steps above. Remember to change "Registered User" to "Public" and log in with your Username and Password. Please DO NOT create a new license for a property that you have already registered, and for which you already have a license.

DEFINITIONS


Rental property means any single-family, townhome, duplex, tri-plex, four-plex, five-plex, or six-plex dwelling unit that is not owner-occupied, whether or not rent is charged. The term “rental property” includes, but is not limited to, properties rented to students, families, or any other persons; properties in which a family member of the owner resides in the home but the owner does not (regardless of whether additional persons also reside in the home); properties used as vacation rentals or game-day rentals; and properties where a property caretaker lives in the home but the owner does not.

Owner Occupied is defined as the property’s owner of record that utilizes the dwelling as the owner’s primary residence. If family members live on the property, but the owner does not, the property is not owner-occupied and must be registered. Duplex, three-, four-, five-, and six-plex properties where the property owner lives in one of the units must be registered.

WHO IS RESPONSIBLE FOR REGISTERING?


The rental property owner is responsible for registering. Out-of-town owners must designate a local contact person responsible for the property. The local contact cannot be someone listed on the lease and must reside within 30 miles of College Station City Hall. Tenants are not required to register.

ARE ALL RENTAL UNITS REQUIRED TO REGISTER?
Not quite. The ordinance requires registration licenses for single-family, townhome, duplex, three-plex, four-plex, five-plex, and six-plex rental properties. Condos and multi-family properties with more than six dwelling units per building are not required to be registered. Each residential dwelling unit must provide complete, independent living facilities for one family, including permanent provisions for living, sleeping, cooking, eating and sanitation.

I OWN A HOUSE WHERE FAMILY MEMBERS LIVE WHILE GOING TO SCHOOL AND THEY DON'T PAY RENT - DO I STILL HAVE TO REGISTER?
Yes. Even if family members live in a dwelling, but you do not, it needs to have a Rental Registration License. This applies whether or not rent is paid. It applies even if you visit every weekend and keep a toothbrush there, because it is not your primary residence. 

I OWN A FIVE-BEDROOM HOUSE, AND MY TWO SONS LIVE THERE. CAN THEY HAVE THREE HOUSEMATES?


No. Per City Ordinance, no more than four persons are permitted to occupy a dwelling unit unless they are ALL related by blood, marriage, adoption, guardianship, or are members of a group home for persons with disabilities.

WHAT IF I HAVE A CHANGE OF TENANTS?


Property owners do not need to provide change of tenant information to the city, but current tenant information should be retained by the local contact person and made available when necessary.

WHO HAS ACCESS TO RENTAL REGISTRATION INFORMATION?


The database is maintained only for city use, but is considered public record if requested.

WHAT HAPPENS IF I DON’T REGISTER?


Violations of the city code are misdemeanors that carry fines up to $500.

HOW IS THE ORDINANCE ENFORCED?
The city issues a written citation or summons request to Municipal Court for code violations. Violations include:

  • Failure to register a non-owner occupied property
  • Refusing to allow the review of required documents or information
  • Providing false information

Each day a violation continues is a separate offense. If you receive a citation or summons to Municipal Court, you must contact the Court Administrator to pay the fine or arrange for a plea and hearing within 10 days of the citation/summons.

Citation Amounts Offense Payment with 10 Days Payment after 10 Days
First     $180     $200
Second     $330     $350
Third & Subsequent     $480     $500

CAN I APPEAL A CITATION?

Yes, you are entitled to due process, including an administrative hearing and the right to judicial appeal.


For more information regarding this ordinance requirement, please contact Community Services at rentalregistration@cstx.gov or 979.764.6363

Last updated: 10/4/2017 2:48:20 PM