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Joint Relief Funding Review Committee

Application deadline is Friday, Dec. 1 by 5 p.m.

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Agendas & Minutes

Members & Terms
College Station
Nichols, John
(Jan. 2017 - Jan. 2020)
Parker, Kay
(Jan. 2016 - Jan. 2019)
Pulliam, Shawn
(Jan. 2015 - Jan. 2018)
Bryan
Walraven, Mary
(Dec. 2018)
Henry, Gail
(Dec. 2018)
Laxson, Anna
(Dec. 2017)
Authority
PER CITY COUNCIL RESOLUTION NO. 5-26-88-12

Summary
The City of College Station and the City of Bryan annually receive Community Development Block Grant (CDBG) funds from the U. S. Department of Housing and Urban Development. Federal regulations allow for up to 15 percent annual CDBG grant to be allocated to public services. Both City Councils supported the allocation of the maximum funds allowable. The City of College Station and the City of Bryan work in a joint process to allocate these funds to local non-profit agencies who will provide direct services to low income residents of the Bryan/College Station community.

The Joint Relief Funding Review process begins with a pre-proposal workshop where any agency in the community that is interested in applying for CDBG funds must attend and learn about the process and federal requirements. Applications are received by City staff and reviewed for program eligibility. The committee review process takes approximately 10 weeks (April – June) with the committee meeting on a weekly basis in public meetings to discuss the applications. Each committee member will also be asked to attend approximately six to eight agency site visits during the review period. The process ends with two public hearings where the agencies are ranked and the committee formally adopts the funding recommendations to be made to each City Council. The committee is asked to fund no more than twelve agencies each year but can choose to fund less or more depending on the applications.

City staff is responsible for presenting the committee’s recommendations to City Council. The recommendations adopted by each City Council are included in each City’s Annual Action Plan, which is a report done to notify the U. S. Department of Housing and Urban Development (HUD) how the City proposes to spend the grant allocations in the coming year. After approval from HUD, the funds are made available to the agencies beginning Oct. 1. Funding is on an annual basis and the allocated funds must be used no later than Sept. 30 of the fiscal year. Funded agencies are required to report to each city on a quarterly basis to ensure that they are providing the services and serving the number of clients that they proposed in their application. The city staff monitors the reports and the agency’s files to ensure the accuracy of information.

Meetings
On call by Chairperson.

Membership & Terms
The JRFRC is made up of three Council-appointed volunteers from each city. Each member serves for a three-year term with a two-term maximum. The six-member committee is tasked with reviewing applications from eligible programs, making site visits to the agencies, ranking the applications and finally, recommending funding allocations to each City Council.

Staff Liaison
David Brower  |  979-764-3810  |  dbrower@cstx.gov
Last updated: 10/5/2017 6:40:24 PM